'EVENT PLANNERS CHECK LIST'
Print this list to keep you on track and to make sure you don't miss those critical details
that will make your meeting, reunion, wedding, conference or other special event successful! _____________________________

PHYSICAL LOCATION - (californiatraveldreams.com/receptionsites.htm)
CHOOSE A REGION - (californiatraveldreams.com/destinations.htm)


• DECISION MADE (NAME OF VENUE OR SITE)_______________________________
  
• CONTACT PERSONS @ SITE________________________________________________
  
• MAP & DIRECTIONS TO VENUE (use in invitation sending)__________________
  
• MENU PLANNING_________________________________________________________
  
• CATERERS_______________________________________________________________
  

INVITATIONS/RSVP/PRINTED-PIECES


• PRINTER CHOSEN - RSVP?, map/directions, agendas, programs, cocktail napkins,
  news letters, awards certificates.________________________________________
  __________________________________________________________________________
  __________________________________________________________________________
  
• GUEST LIST MADE - include email addresses____________________________
  
• RESPONSE TO INVITATIONS VIA RSVP - tally sheet____________________
  
  
  
  PRIZES - MEMENTOS
  
  • HATS,
  • T-SHIRTS
  • OTHER THEME ORIENTED ITEMS
  
  
  
  GUEST COMING FROM OUT OF TOWN
  
  • FIND ACCOMMODATIONS
  • SEND SPECIAL INSTRUCTIONS RE-BEST AIRPORT/MAP (USE - mapblast.com) and sent e-mail
  • MAKE AND SEND ITINERARY, AND LOCATIONS OF SCHEDULED EVENTS & CONTACT NAMES
  • WELCOME GIFTS FOR THEIR HOTEL ROOMS
  • SCHEDULE TRANSPORTATION (INCLUDE TIMES)
    
    
  PROFESSIONALS NEEDED - DRESS CONSIDERATIONS (decide for Invitations)
  
  
  • ENTERTAINERS - http://www.californiatraveldreams.com/entertainment
    JUGGLERS, MAGICIANS, DANCERS, COMEDIANS,
    CHARACTER ARTISTS, MIMES ETC.
  • PHOTOGRAPHERS/VIDEOGRAPHERS
  • MAKEUP ARTISTS http://www.californiatraveldreams.com/makeup.htm
    _______________________________________________________
    
  • IMAGE CONSULTANTS
  • SPECIAL EVENT CONSULTANTS
  _________________________
  
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  BACK TO RECEPTION SITES
  
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